Business email registration and setup
At first glance business email is just a service — in reality it's one of the most serious data-security questions in your company. We can help in two directions: either we manage the provider switch (Microsoft 365, Google Workspace), or we build you a closed system running on your own VPS, where every message and every piece of data is 100% in your hands.
Provider switch or first setup
Microsoft 365, Google Workspace, Zoho — we work with these routinely. For a new company we build the whole email system (domain, mail, calendar, shared folders); for an existing one we run the provider switch so not a single message is lost.
The import (mailbox migration), moving over old calendars, building mailbox rules and signatures — all part of the process. All your users notice is that one fine morning everything is already in the new place.
Your own closed mail system on a VPS
If data security, full control, or compliance (ISO, GDPR, NIS2) requires a non-US-cloud solution, we build you a dedicated, private email system — typically on an EU VPS (Hetzner, OVH), based on Postfix/Dovecot or Mailcow.
Here ALL data and mail is 100% in your hands. There's no third party who could read it, use it for advertising, or impose their own data terms on you. If needed, we can even leave the infrastructure on your own server.
Security, backup, spam filtering
Setting up SPF, DKIM, DMARC so your messages don't land in spam folders — and so no one can abuse your name. TLS encryption, two-factor login, password policies by default.
Daily backup, point-in-time recovery, virus and spam filtering (Rspamd, Postscreen). A well-configured system runs for years without maintenance — but we still keep an eye on it to make sure it stays that way.
Frequently asked questions
How long does an email migration take?
For a company of 10–30 people, typically 1–2 weeks: planning, test migration, weekend cutover. For larger organisations we split it into phases so daily work doesn't stop.
What's the advantage of email running on your own VPS?
Full data sovereignty. The mail is on your server, not in a third party's cloud. That can matter for legal (GDPR, NIS2), client-trust, or simply principled reasons. In return, upkeep requires some regular maintenance — which we can take on.
Can you handle large files as attachments?
Yes. On your own system we set the size limit (even 100MB+), with a separate large-file transfer feature. With Microsoft/Google we stay within the service limits, but solve larger attachments with OneDrive/Drive links.